Privacy policy
This policy explains:
when and why we collect personal information about people
how we use it
the conditions under which we may disclose it to others
how we keep it secure
We may change this policy from time to time, so please check this page occasionally to ensure that you’re happy with any changes. By using our website, you’re agreeing to be bound by this policy.
Scroll contact details
Any questions regarding this policy and our privacy practices should be sent by email to projects@scroll.co.uk. Alternatively, you can telephone 020 3318 1828.
Who we are
“We” means Scroll Ltd. Our registered address is 12 Park Lane, Tilehurst, Reading, RG31 5DL. Our company registration number is 11144830. Our VAT number is 843 4182 32.
How we collect information from you
We obtain information about you when you, for example:
send us your CV or give us any other details about yourself so we can look for project work for you
sign up for our newsletter
use our website (we may automatically collect information about your computer, including your IP address, information about your visit, your browsing history, and how you use our website)
engage us to carry out projects for you or find skilled consultants for you
What type of information we collect from you
The personal information we collect might include your name, address, email address, phone number, details of your previous work and projects, education and professional qualifications.
If you start working with us, the information we collect might include bank details, the right to work in the UK, tax information, references, proof of address, any criminal convictions and the results of any test or interviews you completed with Scroll.
In the case of a website visit, the information we collect might include IP address, location and information regarding what pages are accessed and when.
If you attend a Meetup, your payment details are taken by Paypal and we have no access to your financial details.
Sometimes we request or receive personal data from other sources, for example:
Referees
Clients
Third-party sources eg LinkedIn or job sites
Twitter and other social media platforms
Our lawful basis for collecting personal information
When Scroll collects personal information, it is on the lawful basis of:
your explicit consent
your data being necessary for the performance of a contract or to take steps to enter into a contract
your data being necessary for compliance with a legal obligation (eg to know whether or not you are legally allowed to work in the UK)
What we do with your personal information
We may use your information:
to find you a suitable project or tell you about potential projects
to carry out our obligations arising from any contracts entered into by you and us
to send you communications which you have requested and that may be of interest (eg newsletters)
to process an application for a job or project
to ensure that content from our website is presented in the most effective manner for you and for your computer
as part of our efforts to keep our website safe and secure
in equal opportunities monitoring
to set up payroll and invoice payments
in case studies and quotations about projects (eg for our website – with your consent – or to help us win further work)
How long we keep information about you
We review our retention periods for personal information on a regular basis by undertaking a data audit once a year.
We are legally required to hold some types of information to fulfil our statutory obligations (for example information on right to work, some tax and financial information).
We will hold your personal information on our systems only for as long as is necessary for the relevant activity, or as long as is set out in any relevant contract you hold with us, and no longer.
Who has access to your information
We will not sell or rent your information to third parties. We will not share your information with third parties for marketing purposes.
We may pass your information (eg your CV) to clients or companies partnering with us if it could help us find you work. We will only do this after we have ascertained you are interested in the project.
We may use your information (eg your CV) when we are bidding for tenders. If we are bidding jointly with another organisation, your CV may be seen by that organisation as well as by the client. We will only do this after we have gained your consent.
Whenever we send a CV out to third parties, we send it on Scroll headed paper, stripped of all your personal contact details.
We will not release your information to third parties beyond the ones mentioned above unless you have requested us to do so, or we are required to do so by law, for example, by a court order or for the purposes of prevention of fraud or other crime.
Your choice
You have a choice about whether or not you wish to receive information from us.
If you do not want to receive communications from us, you can select your choices by ticking the relevant boxes situated on the form on which we collect your information.
Alternatively, to stop receiving communications, or to change your preferences at any time, contact us using the contact details at the beginning of this policy.
How to access and update your information
You have the right to have information about yourself corrected or deleted, unless there are statutory reasons we have to keep it.
If you change email address, or any of the other information we hold is inaccurate or out of date, please contact us using the contact details at the beginning of this policy.
You also have the right to ask for a copy of the information Scroll holds about you. We won’t charge you, and will supply it within one month of your request.
In some circumstances, we may not be able to release information to you - for example, if it contains personal data about another person. We also reserve the right to refuse or charge for requests that are clearly unfounded or excessive. However, if we refuse a request, we will always tell you why, and you will have the right to complain to the Information Commissioner’s Office (ICO) and to a judicial remedy.
Security precautions in place
When you give us personal information, we take steps to ensure that it’s treated securely. For full information on all the steps we take, you can ask to see a copy of our Data Protection policy by emailing projects@scroll.co.uk.
Non-sensitive details (your email address etc.) are transmitted normally over the internet, and this can never be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, we cannot guarantee the security of any information you transmit to us, and you do so at your own risk.
Once we receive your information, we make our best effort to ensure its security on our systems. We have a Data breach procedure that covers loss, destruction or damage to that personal information.
Use of 'cookies'
Our website uses cookies to distinguish you from other users of our website. This helps us to provide you with a good experience when you browse our website and also allows us to improve our site.
You can adjust the settings on your browser to refuse cookies but some of the services on our website may not work if you do so.
If you want to revoke your consent to the use of cookies on this website, you can either delete the cookies in your browser’s memory or clear your cache.
If you want to prevent cookies being set before you visit this website, or most other websites, you can set your browser to block cookies. Most browsers allow you to do this in their settings.
If you would like to know more about cookies, please visit the Information Commissioner’s Office (ICO) information on cookies.
Links to other websites
Our website may contain links to other websites run by other organisations. This privacy policy applies only to our website‚ so we encourage you to read the privacy statements on the other websites you visit. We cannot be responsible for the privacy policies and practices of other sites even if you access them using links from our website.
In addition, if you linked to our website from a third party site, we cannot be responsible for the privacy policies and practices of the owners and operators of that third party site and recommend that you check the policy of that third party site.
16 or under
We are concerned to protect the privacy of children aged 16 and under. If you are aged 16 or under‚ please get your parent’s or guardian's permission beforehand whenever you provide us with personal information.